Adopt a single flow for desk and carpark booking
Desk Management
Greater control over your workspace
Desk Management
RICOH Spaces is the perfect tool for managing your workplace, whether you have hot desks, fixed desks, or a combination of both. With its simple yet powerful desk booking, policies, and assignment features, RICOH Spaces gives you greater control over your workspace and the flexibility to adapt as your business needs change.
Clear, actionable insights, and efficient management of your desk space are just a few clicks away with RICOH Spaces.
Easy Desk Management
for Hybrid Working
for Hybrid Working
Bring your workplace to life with interactive mapping.
Manage your desks, your way. The RICOH Spaces solution and fully customisable floor plans provide clear visibility and easy management of your desk space, with configurable policies available across each location, empowering you to:
Free up space in your workplace and understand your occupancy with multiple check-in options
Gain complete flexibility with policies per building, allowing you to manage advanced bookings, check-in times, booking slots, and more
Split your workplace into zones, allowing for capacity management, assignment, and analytics at a zone level, to provide manageable insights
Quickly find Fire Marshalls and First Aiders using the Interactive Map.
Quick and Easy Desk Booking
Employees can make desk bookings in three ways, either in advance or on the day, using:
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A mobile device
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A desktop PC with interactive floor plans
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QR codes at the desk.
Giving Your Employees the Power To
Set their working status when not in the office
See who is in the office and when
Delegate bookings for group management
Prioritise their group of employees
Use the QR scanner for check-in interactions
Automate location-based check-ins
Managing Zones
You have the flexibility to create multiple zones or neighbourhoods that can have various configurations, permissions, and booking modes, to best manage workgroups and promote collaboration.
Choose how employees book desks with booking modes. For example, the Desk on arrival feature prevents employees booking the same desk and encourages a flexible desk approach.
Manage large areas with ease by assigning users or groups directly to a zone of workspaces.
Assigned users can be allocated on a per-day-basis, allowing you to share zones based on a flexible hybrid working policy.
Simple and Flexible Desk
Management
Management
There are many flexible and cost-effective options to coordinate desks and resources in your organisation, while gaining useful insights into your workspaces, ensuring your resources are managed efficiently. Features include:
Easy-to-generate QR codes
Generate and print from within the platform or get them printed professionally
Simple scanning of QR codes
On the day of the booking, the employee scans the QR code at their desk for a quick and simple check-in or booking
Cancel no-shows
Set autocancel times for employees that don’t show up and monitor check-in behaviour in the Insights section
Daily pass surveys
Use our daily pass surveys if you want visitors or employees to complete a questionnaire before gaining access to the building.